Are your employees able to clock in/out from a mobile device?

Clocking In and Out... Are your employees able to clock in/out from a mobile device? Have you seen any issues with such a feature?

We allow it, but have it set up so that the employee has to be within a mile of the community.

Is that a function available in your system or a policy without confirmation? I'm asking because I would like to add that functionality but want to make sure it isn't causing more liability issues that it's worth.

Wesley Aleshire it’s a function within our system.

Is it ADP?

Wesley Aleshire yes, I believe so.

We use ADP and allow within the community only.

We stopped mobile clock in because people were clocking in while not on site and maintenance took advantage while on call.

I've heard mixed reviews about the possibility of this type of abuse it was one of my primary reasons for asking the question. Thanks for sharing!

Renee Benson Sellers when we had this our employers could track our long and Lat. two women were even fired for that behavior!

Heather Marie Wow, that's interesting! I can see how some would take advantage of it. Here is something tricky..., even companies that do not promote mobile clocking in, they still have the same functionality if they use most "non-mobile" payroll systems. Employees can usually just go to a website url and clock in on a phone or a computer from in the office or not. What are your thoughts on that?

Wesley Aleshire we have something like that in our dayforce program where I work. To my knowledge it works similarly though I’m not sure anyone’s monitoring it to be honest.

Wesley Aleshire you can lock down a computer's IP address and designate that computer to clock in and out to maintain some control. The system knows if someone clocks in from another IP address

Jill Bounds is that in general when using geofencing?

Wesley Aleshire I'll be honest, I don't know what geofencing is...

Jill Bounds in this case, it's when a website only allows a person to use a clocking in function when their wifi signal is within the geographical range. This is so that people do not use mobile access to clock in while not actually at the property.

Wesley Aleshire Ah I see. No we don't have geofencing but we do track the IP address and it must be the one on the computer that is locked down.

We turned it off for the entire company it was being abused

We use Paycom. It has Geofencing.

Yes, and we geofence it.

They also HAVE to be on our IP address so you have to be close.

What system are you using?

Wesley, Amplify

Leah Love Orsbon Any downsides that you've observed?

Wesley, none that I know of but I’m not onsite where most challenges are faced.

Paylocity

Pay com, has a mobile app. But also uses gps so it shows where you clocked in and out at. We are required to have location on when we use it, otherwise you have to use a office computer.

Crazy when you can't even trust people to record their time correctly

There are always a small few that ruin it for everyone else. It's more about those that manipulate the loopholes in the system. But I know what you mean.

It is a very frustrating problem I’m struggling with as the new manager to 2 maintenance men that were used to not being tracked

Paycor and yes
It also has gps tracking so if they use the app then we can see where they are

Unfortunately, I think you are asking for trouble unless you are able to track the punch with GPS.

No!

No employees must clock in and out at the office.

Now days you can track a cell phone location.

We just implemented TSheets. It offers geo fencing.

We have used TSheets for over a year. I like it. Very easy

ADP app is the best,

Our company stopped accepting clocking in/out on a mobile device. In fact, it is now an offense worthy of a write up. Unfortunately a few dishonest employees have ruined the convenience for everyone else.

You can also clock in and out through adp. Which isn’t recommended since anyone can clock in at anytime anywhere.

Not a good idea!

Yes but with the geofencing it isn’t an issue

I can but it doesn't like me to!

Yes! Employees late goinh into work clocking in before they got there.

No clocking in by phone.

Our company uses KRONOS and it will only allow punches on the property

Hi Wesley! We use TSheets. It has its issues but it has GPS tracking and decent record keeping.

Paylocity offers the feature on mobile. BUT the setting to allow it is specific wifi networks. Essentially, you have to be at the office to clock in. I loved it!! Maintenance liked it b/c they didn't always HAVE to go into office when on call.

My company clocks remotely and they use gps to spot check