Topic: Would love to hear what alternatives to traditional "petty cash" you are using

 Would love to hear what alternatives to traditional "petty cash" you are using - a reloadable card? How do you and your teams manage it? Fill out a report and send in all receipts each month? Accounting puts the total back onto the reloadable card?
 

Each of our PMs have a business credit card. They are reconciled monthy with submission of receipts, property and GL codes.

we use business credit card amd reconciles weekly in Expense Anywhere. easy and quick.

That’s what our company does. Reconciling each month. Start fresh beginning of month with a set credit limit

do you know what reloadable card you use?

We get the set petty cash amount sent to the bank account of our choice (can be personal account. I opened up a completely separate account at a completely separate bank.) it’s a rolling set amount. Receipts are submitted to reconcile. If I leave the company I get to “keep” the amount but they deduct it from my final paycheck.

We use PNC. Upload receipts and reconcile monthly

We use a PEX card. Team members download the app. The card is used like a debit/ credit card. Every time we make a purchase, we snap a photo of the receipt (in app) and then in the notes we code it and a description. Done. Then when you need a replenish of the card, you click on "request" and put in the amount to replenish. It notifies accounting and they verify that all receipts have been uploaded etc. and replenish the card.

We used to use PEX but recently switched to RAMP. Both card holders and accounting loves it. I know sometimes people struggle in getting their receipts in and coding things. You get an email and text right when you make a purchase and uploading the receipt is super easy.

We stopped using petty cash about 9 years ago, we used a PEX card. We just have our budget and gave the managers credit cards. There is a credit card policy and blocks on the card.

We use PNC bank